Project Assistant | H.J. Martin and Son

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Green Bay, WI

Project Assistant

Posted on July 24, 2023

Job ID: 1690181964

Department: National Installation
Hours: Full-time (8:00 a.m. to 5:00 p.m.)
Location: Green Bay
Status: Exempt

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial & residential flooring, glass & glazing, walls & ceilings, commercial doors & hardware, and millwork & fixture installation.

Project Assistant Position Description: This position performs administrative and office support activities for the National Installation division in Green Bay, WI.

Project Assistant Principal Responsibilities:

  • Support our Project Management and nationwide installation teams through constant communication in the following ways
    • Before the Project
      • Send our bid invites when we are the general contractor, using our subcontractor database
      • Complete proposals, letters, and subcontractor agreements
      • Verify the proper insurance requirements
      • Use our national accounts to rent equipment and dumpsters
      • Work with our travel coordinator to forecast travel and hotels
      • Send job site, hotel, and logistical information communication to our installation team
      • Communicate with our toolroom team to allocate the proper tools and equipment
      • Upload the project information in PlanGrid, Procore, or Microsoft One Drive
      • Help pull permits, if necessary
      • Set up a pre job meeting with our installers to review the customer expectations
    • During the Project
      • Aid in project billing and approving invoices and credit card receipts
      • Contact and coordinate local labor in the areas where we have projects
      • Assist in checking over weekly timecards and paperwork
      • Process customer and subcontractor change orders
      • Coordinate travel during ongoing projects to help our installers be able to travel home to see their families
    • After the Project
      • Assist with job close-out documents, warranty letters, as-built plans, surveys, and other completion forms
      • Complete a post job review with our installers to get their feedback and implement for future jobs

Other Duties As Assigned:  Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

  • 1-3 years administrative experience in a construction environment or equivalent combination of education and experience, preferred
  • Microsoft Office proficiency
  • Strong analytical and problem-solving ability
  • Exceptional organizational skills
  • The ability to multitask in a fast-paced environment

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here:

Human Resources
320 South Military Avenue
Green Bay, WI 54303
[email protected]
Phone: 920-494-3461


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