Project Coordinator - Commercial Flooring | H.J. Martin and Son

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Green Bay

Project Coordinator - Commercial Flooring

Posted on October 24, 2019

Department: Commercial Flooring
Status: Exempt
Full-time (Monday through Friday, 7:00 a.m. to 5:00 p.m., with a 1-hour lunch)
Location: Green Bay, WI

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial & residential flooring, glass & glazing, walls & ceilings, commercial doors & hardware, and millwork & fixture installation.

Job duties to include:

  • Prepare and send project submittals including product samples, spec sheets, installation information, etc., as necessary.
  • Provide customers and general contractors with certificates of insurance, W-9s, workers' compensation certificates, and any other needed documentation.
  • Work directly with customers to specify the flooring and tile products that will best fit their needs and in conjunction, work with vendors to gain a competitive pricing advantage over other contractors and increase profit margins.
  • Place project material orders using RFMS software for special pricing, terms, details, etc. where necessary.
  • Assist in maintaining department project sheets by updating specific job notes and timecard hours and print for weekly department meetings.
  • Follow up on orders to get accurate material ETA’s for project managers and crew managers to affectively schedule work and notify customers if there will be problems procuring materials.
  • Regularly meet with product reps to stay up to date on new products and trends in the industry.
  • Help customers with value engineering solutions when they are over budget, to specify products with similar performance and design, at a better price.
  • Arrange any special deliveries and shipments with the purchasing department or direct with carriers to improve lead times when necessary.
  • Coordinate dumpsters, recycling, deliveries direct to job sites, and other job coordination tasks as needed.
  • Use Timberline software to enter and log project change orders, print reports, and check job financials.
  • Prepare and send warranties and O&M manuals for all products used on a project to complete job closeout.
  • Coordinate with the marketing department to schedule photos for completed jobs and compile job-specific notes for awards, case studies and website applications.
  • Use timecard software to process daily logs and change orders for projects.
  • Communicate with customers during and after installation to make sure their expectations are met, and they are satisfied with the final product.
  • Keep/maintain positive working relationships and chain of communication with current customers to ensure repeat business and increase direct referrals.
  • Perform other duties as assigned.

Divisional Responsibilities

 Assist other division PM’s with their bid follow-ups and update bid tracking software when applicable.

  • Attend division meetings twice weekly to go over current division projects and address any issues that arise.
  • Communicate with accounting division on project progress to ensure timely and accurate billing
  • Monitor all large PO’s ($10,000+) to make sure they are accurately tracked, and they are billed for in a timely manner.
  • Track outstanding change orders and remind PM’s periodically about overdue or long outstanding change orders.

Preferred Skills/Education:

  • Microsoft Office efficiency
  • Strong analytical and problem-solving ability
  • Exceptional organizational skills
  • The ability to multi-task in a fast-paced environment

Success Factors: 

  • Consistent personality, dependable nature, and willingness to learn are necessary.
  • The employee is expected to adhere to all company policies.

Conditions of Employment:

  • Must be able to pass background and drug test.

Applicants should email resume to the following or Apply Here:

Human Resources
320 South Military Avenue
Green Bay, WI 54303
Phone: 920-494-3461

H.J. Martin and Son is an Equal Opportunity Employer: Minorities/Females/Disability/Veteran.

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