Payroll Coordinator | H.J. Martin and Son

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Green Bay

Payroll Coordinator

Posted on November 4, 2019

Department: Accounting
Reports To: Senior Accountant
Location: Green Bay, WI

Job Summary: The Payroll Coordinator will process new hire and termination paperwork, be the point-person for payroll inquiries, support the Payroll team and back-up the Payroll Administrator.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

  • Ensure accuracy of new hire paperwork (I9’s, Applications, Wage Verifications, etc.), as well as maintain employee/I9 files
  • Administer and monitor all leave of absence requests (FMLA, disability, light duty, vacation, etc.)
  • Maintains records and compiles reports from database as needed
  • Responsible for requests regarding employment verification
  • Monitor that checklists for all terminated employees are returned and completed in a timely and accurate
  • Compiling the Workers’ Compensation data annually
  • EE setup and changes
  • E-verify new hires
  • Monitor, communicate, and validate all company unemployment verifications
  • Cross-trains with department staff as needed on payroll processes and procedures
  • Enter bonuses, pay increases and calculate back pay after annual reviews
  • Sort and distribute daily mail
  • Cross-train on union reporting and set up to aid as a second resource for questions
  • Review monthly union reports
  • Assist on preparing labor rate cost sheets
  • Assist on union setups
  • Assist on contacting unions to get updated contracts and rate changes
  • Complete work comp filing for monopolistic states
  • Special projects as needed

Other Duties as Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for ensuring the efficient and effective functioning of the payroll/accounting team.


  • Works under the direct supervision of the Senior Accountant.
  • This position does not supervise other personnel.

Work Experience:

  • One to two years of experience preferred with primary responsibility for time and attendance and payroll administration and processing.
  • Experience working with time and attendance, payroll and HRMS systems; Timberline/Sage, ADP, and AboutTime experience preferred.
  • Knowledge of payroll and accounting practices and principles.
  • Working knowledge of union pay and structure preferred

Working Environment: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing.

Success Factors: Consistent personality, dependable nature, and willingness to learn are necessary.

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here:

Human Resources
320 South Military Avenue
Green Bay, WI 54303
Phone: 920-494-3461

H.J. Martin and Son is an Equal Opportunity Employer: Minorities/Females/Disability/Veteran.

Apply Now!